Privacy Policy

  1. Data we collect

    We collect standard personal contact data from members including name, postal address, email addresses and phone numbers. We record payment information in relation to fees.

  2. Purpose

    We hold the data for the purposes of collecting fees, and informing members about allotment business. This includes warnings when the gate code changes, and general information about the site and the association.

    We try to limit the number of emails we send, so we don't send messages on behalf of individuals to members. One ex-member set up a Facebook Link page, which members can choose to join or not, depending on whether they wish to join in member to member communications.

  3. Duration

    We hold the data from when you join the association until you leave, after which we delete it.

  4. Privacy

    We hold the data on online databases provided by google and our Internet Service Provider, and in spreadsheets and other office tools on personal computers. Only members of the committee have access to the data.

    We do not share members' data with any third party. The exception to this is committee members' contact details which are notified to the Oxford & District Federation of Allotment Associations and to the City Council.

  5. Corrections and deletions

    We ask that members inform us when their contact details change, and it is a requirement of the rules of the association that members do so. This is so that we can continue to contact members.

    On request to the secretary, we will:

    • give you a copy of the personal data we hold about you;
    • update the personal data we hold about you.
  6. In any matters relating to how the association collects, stores or uses your data, you have the right to complain to the Information Commisioner's Office.